TORAY 도레이첨단소재

- Personal information to be collected and method thereof
Toray Advanced Materials homepage collects information only to the extent necessary to provide the service as requested in the Inquiry (page). You are required to enter name, contacts, e-mail and other information required for the homepage service you’d like to use and your information will be kept in the administrator’s page and used solely for the use of the service.
[Information to be collected] Name, corporate name, contact, e-mail, service usage record, cookie and IP

- Collection of personal information and purpose
Toray Advanced Materials asks your consent to collection of personal information. You can click either [Agree] or [Disagree] to the Privacy Policy and Terms of Use in relation with collection of your personal information and by clicking [Agree], you are deemed to have understood and accepted the Privacy Policy and Terms of Use. * Retention and use of personal information
Toray Advanced Materials destroys the information without delay once the purpose of collecting personal information is fulfilled.
- Retention items: Name, e-mail and contacts
- Reason for retention: Q&A management and checking inquires made for the same purpose
- Retention period: Two (2) years
Information, however, will be retained as required by the applicable laws and regulations though the purpose of collecting personal information is fulfilled..

Article 1 【Purpose】
The purpose of the green report system is to contribute to management, create a transparent atmosphere in the company, do away with old practices and establish work discipline by receiving and thoroughly investigating reports on basic compliance, e.g. matters that can contribute to the management of the company by improving improper business procedures, openly conducted unreasonable practices, unfair business transactions, illegalities and corruption, illegal acts and violations of internal regulations, and thus identifying and preventing risks in the company.

Article 2 【Scope of application】
The regulations will be applied to all departments of Toray Advanced Materials and all its domestic and overseas affiliates for which the company can substantively exercise its management right.

Article 3 【Qualifications of whistle-blowers】
Not only all employees of the company, but also all stakeholders related to the company, e.g. customers and vendors, are eligible to blow the whistle.

Article 4 【Real-name tip-off】
In principle, real names must be used to prevent abuse and damage to the accused.
If specific and factual evidence are attached, however, anonymous tip-offs are possible.

Article 5 【Contents of tip-off】
Contents of tip-off according to the regulations are as follows:
① Matters that can contribute to the management of the company by improving improper business procedures
② Openly conducted unreasonable practices
③ Unfair business transactions
④ Requesting or providing money, entertainment or treatment
⑤ Embezzlement or misappropriation of public funds, and receipt of bribery
⑥ Corruption of public morals due to sexual harassment
⑦ Non-work-related business activities and cases of double employment
⑧ Violations of the internal accounting management regulations and ordering violations
⑨ Other illegal acts and violations of internal regulations and social norms

Article 6 【Processing procedure】
① Whistle-blowers will provide information to the Secretariat of the Compliance Committee on Corporate Ethics.
② The Secretariat of the Compliance Committee on Corporate Ethics will check facts as quickly as possible after receiving the information.
③ If the information is a fact, it will determine whether to conduct an audit, report to the CEO and conduct the audit according to the audit regulations.
④ In case of Paragraph 3 above, it will be informed to the whistle-blower that an audit will be conducted, and notify audit results to the whistle-blower.
⑤ If it is deemed that the audit of the tip-off will not have any benefit, the Secretariat of the Compliance Committee on Corporate Ethics will close the case, and notify it to the whistle-blower along with the reason.

Article 7 【Tip-off method】
The whistle-blower may choose the most convenient method from among the company website, the green report site, e-mail, phone, mail, fax and interview with an auditor.

Article 8 【Rewarding whistle-blowers】
① Rewarding means a reward or personnel benefits.
② Employees and stakeholders can be rewarded.
③ The CEO will give the reward depending on the benefits that can be obtained by resolving the issues raised by the whistle-blower.
④ If necessary, the Secretariat of the Compliance Committee on Corporate Ethics may determine the reward and propose it to the CEO.
⑤ If a number of people provided information on the same issue, the first whistle-blower will be rewarded.
⑥ To prevent the identity of the whistle-blower, the secretary-general of the Compliance Committee on Corporate Ethics will receive the reward and deliver it to the whistle-blower in a way desired by the recipient.
⑦ No reward will be given in the following cases:
a. If the information was already provided, or the auditing department or other related departments were already aware of it and conducting an investigation.
b. If the information was disclosed through media reports.
c. If an employee of the auditing department or a department in charge of ethical management provided the information.
d. As the information was provided anonymously or pseudonymously, it is impossible to know who the whistle-blower is.
e. If the tip-off is related to simple business improvement.
f. If rewarding is deemed to be inappropriate.

Article 9 【Protecting whistle-blowers】
① The secrecy of the whistle-blower must be guaranteed, and the whistle-blower should not be disadvantaged due to the tip-off.
If the purpose of the tip-off is to slander or defame others, however, the whistle-blower will not be protected.
② Only those employees who pledge to keep all tip-off confidential must be put in charge of receiving a tip-off.
③ If an employee voluntarily reports corruption or irregularities in which he/she is involved, it will be reasonably handled in consideration of the extenuating circumstances.
④ Whistle-blowers will be protected as follows:
a. Prohibiting the exposure of the identity of the whistle-blower (If it is exposed, however, the whistle-blower's consent is mandatory.)
b. Prohibiting the tracking down the whistle-blower: the accused or the department of the accused and other related departments are prohibited from doing anything to track down the whistle-blower, and violators will be referred to the Disciplinary Committee to be punished.
c. Prohibiting the leaking of the evidence or information presented by the whistle-blower
d. Prohibiting disadvantage to the status of the whistle-blower (personnel) or discrimination in terms of working conditions
e. If the whistle-blower wants to be transferred to another department, utmost priority will be given after consultation with the HR Department.
f. If it is expected that the whistle-blower will be disadvantaged, the auditing department may be requested to take measures to guarantee the status of the whistle-blower.
g. The head of the auditing department will determine whether to require or recommend the head of the relevant division to guarantee the identity of the whistle-blower.
⑤ g. The head of the auditing department will determine whether to require or recommend the head of the relevant division to guarantee the identity of the whistle-blower.
⑥ Although the employee does not voluntarily provide the information, if he actively cooperates with the investigation, e.g. voluntarily providing information on or confessing to corruption, he/she may be exempted from responsibility in consideration of the degree of corruption, his/her attitude at work, and how regretful he/she is.